Who it's for: Administrators and users with the relevant reporting permissions
Platform: Sense HR
Available on: All plans
Before you begin, make sure you’ve:
☑️ Logged into Sense HR
☑️ Been assigned administrator permissions (or relevant reporting permissions for your access role)
Overview
A Leaver Details report helps administrators capture key information when employees leave the organisation. It can include last working date, reason for leaving, comments, and whether the employee is eligible for rehire. Having this data in one report makes it easier to track turnover trends, understand why employees leave, and ensure access is removed promptly.
This guide shows administrators how to customise the Profile Information report builder to create a report focused on Leavers.
Navigation path
Dashboard > Reports > Profile information
Steps to create a Leaver details report
Navigate to Profile Information
Open Reports from the left-hand navigation menu.
Select Profile information.
Click Create.
Choose fields for a Leaver report
Scroll down to Leaver details
Select the following fields:
• Last day of employment
• Last working date
• Reason for leaving
• Would you rehire?
• Comments (Leaver details), and
• Remove system access
View and refine results
Click Next to load your results.
To show only Leavers and Future leavers in the report you need to apply a filter:
a. Click the filter icon (
) next to Status (People)
b. Select Equals in the first dropdown
c. Select Future leaver and Leaver in the second dropdown
d. Click Apply(Optional) Use Manage fields to refine your report by adding fields or removing fields
(Optional) Use any additional filters to further refine your report
Save your report
Click Report details
Enter a Report name, (optional) Report description, and (optional) AMI prompt for analysis.
Close the Report details dialog
You can either:
• Click Save changes and then click Back to save as a draft
• Click Save changes and then click Publish to finalise the report
Changes to Report details are not saved until you click Save changes
🖊️ Note: Analyse with AMI is available on Elite and Enterprise plans only.
Use your report
You can now:
Export the report as a CSV
Create charts to visualise the data
Analyse with AMI for insights (Elite and Enterprise only)