Who it's for: Administrators
Platform: Web app
Available on: All plans
Before you begin, make sure you’ve:
☑️ Logged into the Sense Workplace web app
☑️ Been assigned administrator permissions
Overview
This article guides administrators in locating a Leaver or Future Leaver and reviewing or updating details such as last working date, employment end date, reason for leaving, and the rehire status. You can also choose when to remove system access.
Navigation Path
Sense HR Dashboard > People
Steps to find and manage leavers
Finding leavers and future leavers
How you find a profile depends on whether the employee is already a leaver or has a future leaving date.
If the employee is already a leaver:
Use the Leavers filter in the People list:
• Go to Dashboard > People
• Open the People dropdown in the upper left
• Select Leavers
This list only shows employees whose leaving date has passed.
If the employee is a future leaver:
Future leavers do not appear in the Leavers list until their leaving date is reached.
To locate a future leaver:
Option 1: Search directly
• Go to Dashboard > People
• Use the search box to find the employee by name, email, or other known details
Option 2: Use a report to identify future leavers
If you’re unsure of the spelling or details:
1. Go to Reports > Profile information > Create
2. Select Full name and Status
3. Click Next
4. Apply a Status filter to show Future leavers
Once you’ve identified the employee, return to People, search for and open their profile, and continue with the steps below.
Review Leaver details
1. Select the profile of the Leaver you want to edit.
2. In the left-hand menu, scroll to and select Leaver details.
3. Update the relevant fields:
Confirm leaving and last working dates
Add a reason for leaving
Set whether you’d rehire
Enter notes if needed
Choose when to remove system access
Save changes
1. Click Next.
2. Choose whether to apply changes immediately or schedule them for later.
3. (Optional) Enter a reason for the update.
4. Click Save.