Who it's for: Administrators and users with the relevant reporting permissions
Platform: Web app
Available on: All plans
Before you begin, make sure you’re:
☑️ Logged into Sense HR
☑️ Assigned administrator permissions (or relevant reporting permissions for your access role)
Overview
The user activity audit report lets administrators track changes to user and profile data, providing an event overview that shows who did what and when. After generating a report you can export it, create charts, or analyse with AMI.
Navigation path
Dashboard > Reports > User activity
Steps to create a user activity audit report
Navigate to user activity reports
Open Reports from the left-hand navigation menu.
Scroll down to User activity and select it.
Click Create.
Create your report
Choose the fields you want to include in the report.
You can choose from the options like:
User audit summary fields
• Audit #: Unique ID for the audit record (required)• Actioned on: Date and time the action took place.
• Actioned by: The user who carried out the action.
• User action: What the user did (e.g., Personal document signed).
• Type of action: For example, Updated, Deleted, Signed, Approved
• Profile: The profile affected by the action.
• Screen: The screen where the action happened.
• Screen record #: Unique ID of the record affected in that screen.
• Fields changed: The field where the action happened
• What changed?: The actual change that took place
• User comments: Any comments the user added.
Field update history fields
• Field name: The name of the field that was updated.
• Field value: The new value entered.
• Old value: The value before the update.
Screen data snapshot fields
• Field name: The name of the field captured in the snapshot.
• Field value: The value of that field at the time of the snapshot.
Click Next to load your results.
(Optional) Use Manage fields to refine your report by adding fields or removing fields
(Optional) Use filters
to further refine your report
Save your report
Click Report details
Enter a Report name, (optional) Report description, and (optional) AMI prompt for analysis.
Close the Report details dialog
You can either:
• Click Save changes and then click Back to save as a draft
• Click Save changes and then click Publish to finalise the report
Changes to Report details are not saved until you click Save changes
🖊️ Note: Analyse with AMI is available on Elite and Enterprise plans only.
Use your report
You can now:
Export the report as a CSV
Create charts to visualise the data
Analyse with AMI for insights (Elite and Enterprise only)