Who it’s for: All users
Platform: Forms
Available on: Elite and Enterprise to organisations using the Forms Buy/Sell Holidays workflow
Before you begin
Make sure you’ve:
☑️ Received a Buy/Sell Holidays invitation from your organisation
☑️ Been provided with a link to the Buy/Sell Holidays Form, or been given access to the Forms workspace
☑️ Are using the right Buy/Sell Holidays process*
* This article is for employees completing the Forms version of Buy/Sell Holidays.
You’ll know you’re using this version if:
your invitation email contains a link that opens the Buy/Sell Holidays Form, or
you’ve been asked to open the session from Forms > Inbox.
If your invitation email instead asks you to go to your To Dos to complete your Buy/Sell Holidays request, your organisation is using a different Buy/Sell Holidays process. Follow the instructions provided in that email instead.
👉 See Buy/Sell Holidays
Overview
The Buy/Sell Holidays Form allows you to choose whether you want to:
buy additional annual leave
sell part of your annual leave entitlement
make no changes
The form automatically adapts to your holiday entitlement.
For example:
if your entitlement is measured in days, you’ll complete a day-based form
if your entitlement is measured in hours, you’ll complete an hour-based form
The maximum amount you can buy or sell is determined by your organisation’s policy.
How the process works
Receive invitation
↓
Open the Form
↓
Choose Buy, Sell or No Change
↓
Review your choice
↓
Submit
↓
Holiday entitlement updated
Open the Buy/Sell Holidays Form
There are two ways to open your Buy/Sell Holidays Form.
Option 1: Open the invitation email
Click the link in your invitation email.
The Buy/Sell Holidays Form opens immediately.
🖊️ Note: You do not need access to the Forms workspace if you’re using the invitation link.
Open the Buy/Sell Holidays Form from your invitation email.
Option 2: Open Forms
If your organisation has given you access to Forms:
Open the Product Switcher.
Click Forms.
Click Inbox.
Locate your Buy/Sell Holidays session.
Click Open.
Open your Buy/Sell Holidays session from Forms.
Complete the Form
Select one of the available options:
Buy holidays
Sell holidays
I do not wish to buy or sell holidays for next year
If you choose to buy or sell holidays, enter the number of days or hours.
The form automatically prevents you from entering more than the maximum allowed by your organisation.
Click Submit when you’re ready.
Choose whether to buy, sell, or make no changes to your annual leave.
Review your submission
Before your request is submitted, you’ll be asked to review your decision.
🖊️ Note: Your Buy/Sell Holidays choice is captured when you click Submit and move to the confirmation screen. Until you click Yes, submit, your decision is not final. If you leave at the confirmation screen, you can return before the submission deadline and continue from that point.
Check your selection carefully.
If you need to make changes, click Go back and review.
If you’re happy with your choice, click Yes, submit.
🖊️ Important: Once your submission has been confirmed, your decision cannot be changed within that session.
Review your holiday choice before submitting it.
Submit your choice
After you confirm your decision, your Buy/Sell Holidays Form is submitted.
A confirmation page is displayed to let you know your submission has been received successfully.
If you chose to buy or sell holidays, your holiday entitlement will be updated shortly.
What happens next?
Once your form has been submitted:
your Buy/Sell Holidays session closes
your decision is processed automatically
your holiday entitlement is updated for the relevant holiday year (where applicable)
your administrator receives confirmation of your decision
If your organisation has configured notifications, they may also contact you once the process has completed.
Opening the form again
Once you’ve submitted your Buy/Sell Holidays Form, that session is complete.
If you open the original email link again, you’ll see a Session ended message.
This simply means your response has already been submitted successfully.
If your administrator needs you to submit a different decision, they can send you a new Buy/Sell Holidays invitation.
Summary
The Buy/Sell Holidays Form provides a quick way to tell your organisation whether you want to buy annual leave, sell annual leave, or make no changes.
Simply:
Open your invitation.
Complete the form.
Review your choice.
Submit your decision.
The workflow then updates your holiday entitlement automatically, where applicable.
FAQs
Click to see answers to frequently asked questions.
Click to see answers to frequently asked questions.
Q: Do I need access to Forms to complete my Buy/Sell Holidays Form?
A: No. You do not need access to Forms to complete your Buy/Sell Holidays Form if you’re using the link in your invitation email. If your organisation has given you access to Forms, you can also complete the session from Forms > Inbox.
Q: Can I leave the Buy/Sell Holidays Form and come back later?
A: Yes. You can leave the Buy/Sell Holidays Form and come back later, but only after you’ve clicked Submit and reached the confirmation screen. At that point, your choice has been captured and you can return before the submission deadline to either confirm your submission or go back and review your choice. Until you click Yes, submit, your decision is not final.
Q: Can I change my choice after submitting the Buy/Sell Holidays Form?
A: No. You cannot change your choice after submitting the Buy/Sell Holidays Form. Once you’ve clicked Yes, submit, your session is complete and your decision becomes final. If your organisation needs you to submit a different choice, your administrator can send you a new Buy/Sell Holidays invitation.
Q: Why does my Buy/Sell Holidays Form show days instead of hours?
A: Your Buy/Sell Holidays Form shows days or hours based on how your holiday entitlement is measured in Sense HR. If your entitlement is measured in days, the form displays days. If your entitlement is measured in hours, the form displays hours.
Q: Why can’t I enter more days or hours?
A: You can’t enter more days or hours because your organisation has configured a maximum amount that employees can buy or sell. The Buy/Sell Holidays Form automatically prevents values above that limit.
Q: What does “I do not wish to buy or sell holidays” mean?
A: I do not wish to buy or sell holidays means your holiday entitlement will remain unchanged for the selected holiday year. Select this option if you don’t want to buy additional leave or sell any of your existing entitlement.
Q: What happens if I open the invitation again after submitting my Buy/Sell Holidays Form?
A: If you open the invitation again after submitting and confirming your Buy/Sell Holidays Form, you’ll see a Session ended message. This confirms that your Buy/Sell Holidays session has already been completed successfully.
Q: How will I know my Buy/Sell Holidays Form has been received?
A: You’ll know your Buy/Sell Holidays Form has been received when the confirmation page is displayed after you’ve clicked Yes, submit. Your organisation will then process your decision automatically and your entitlement for the following year will reflect your choice.