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Reports: Generate an audit report for user activity (Admin)

Admins can generate and analyse user activity reports to audit profile changes, track editors, and keep accurate compliance records.

Updated over 3 weeks ago

Who it's for: Administrators

Platform: Web app

Available on: All plans

Before you begin, make sure you’re:

☑️ Logged into Sense HR

☑️ Assigned administrator permissions


Overview

The user activity audit report lets administrators track changes to user and profile data, providing an event overview that shows who did what and when. After generating a report you can export it, create charts, or analyse with AMI.


Navigation path

Dashboard > Reports > User activity 

Steps to create a user activity audit report

Navigate to user activity reports

  1. Open Reports from the left-hand navigation menu.

  2. Scroll down to User activity and select it.

  3. Click Create.


Create your report

  1. Choose the fields you want to include in the report.

    You can choose from the following options:

    User audit summary fields
    Audit #: Unique ID for the audit record (required)
    Profile: The profile affected by the action.
    Screen: The screen where the action happened.
    Actioned On: Date and time the action took place.
    Screen record #: Unique ID of the record affected in that screen.
    User action: What the user did (e.g., update, delete, add).
    User comments: Any comments the user added.
    Actioned by: The user who carried out the action.

    Field update history fields
    Field name: The name of the field that was updated.
    Field value: The new value entered.
    Old value: The value before the update.

    Screen data snapshot fields
    Field name: The name of the field captured in the snapshot.
    Field value: The value of that field at the time of the snapshot.

  2. Click Next to load your results.

  3. (Optional) Refine your report by adding fields, removing fields, or applying filters.


Save your report

  1. Click Next when your report is ready.

  2. Enter a Report name, (optional) Report description, and an AMI prompt for analysis.

  3. You can either:
    • Click Save as draft to save without finalising,
    • Click Save to finalise the report

🖊️ Note: Analyse with AMI is available on Elite and Enterprise plans only.


Use your report

After saving, you can:

  • Export the report as a CSV

  • Create charts to visualise the data

  • Analyse with AMI for insights (Elite and Enterprise)


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