Who it’s for: Administrators and managers (depending on access roles)

Platform: AMI / Sense HR

Available on: Elite and Enterprise

Before you begin

Make sure you:

☑️ Have the required permissions to view employee calendar and attendance data

☑️ Understand what data you want to analyse (for example, a team, department, or time period)

☑️ Are familiar with how attendance, schedules, and time off are recorded in your system

Overview

The HR Calendar agent is an AMI agent designed to help you analyse calendar-based HR data.

It allows you to explore attendance, time off, and working patterns across your organisation without manually reviewing individual records.

The agent works entirely with existing system data and provides insights based on:

calendar events (e.g. holidays, sickness, working days)
attendance records (clock-in/out, hours worked)
schedules and work patterns
anomalies and irregular activity

This makes it especially useful for identifying trends, monitoring compliance, and investigating attendance-related issues.

What the HR Calendar agent can do

The HR Calendar agent can:

analyse attendance and working hours
report on holidays, sickness, and other time off
identify anomalies (e.g. missing clock-ins, unusual patterns)
highlight early or late attendance
review work patterns and schedules
provide summaries and insights for teams, departments, or time periods

What the HR Calendar agent does not do

The HR Calendar agent does not:

create or update calendar events
modify attendance or employee records
trigger workflows or assign tasks
require file uploads to function

It is designed for analysis and insight only, not for making changes in the system.

Access the HR Calendar agent

From the AMI workspace:

Open the Product Switcher (upper left)
Select AMI
Click the Agent selection icon
Select HrCalendar
Click Save changes

Optional shortcut (Sense HR module):

You can also access the agent via:

HR Dashboard → Calendar → AMI icon

This opens the AMI workspace with the HR Calendar agent pre-selected.

Use the HR Calendar agent

Step 1: Describe what you want to analyse

In the AMI message box, describe:

who you want to analyse (e.g. team, department, location, individual)
what you want to review (e.g. attendance, absence, anomalies)
the time period (if relevant)

Examples

“Show me sickness and absence trends for the warehouse team over the last 3 months.”
“Who has the most late clock-ins this month?”
“Identify any attendance anomalies in the sales department last week.”
“Summarise working patterns for part-time employees.”

Step 2: Review the results

The HR Calendar agent will:

analyse the relevant data
return a summary, breakdown, or insight
highlight patterns, trends, or anomalies

Review the output carefully and refine your prompt if needed.

Step 3: Refine or explore further

You can continue the conversation to:

drill into specific employees or teams
change the time period
request different formats (e.g. summaries, comparisons, charts, excel files)
explore trends or anomalies in more detail

Example workflow

Example request:

“Identify employees with repeated late arrivals in the last month.”

What happens next:

The agent analyses attendance records
It compares actual clock-in times against schedules
It identifies employees with repeated lateness
It returns a list or summary of findings

Understanding how the HR Calendar agent works

The HR Calendar agent:

uses only the data you are authorised to access
analyses existing system records (no manual input required)
works within the context of your conversation
improves results as you refine your prompts

Best practice

Be specific about timeframes (e.g. “last 30 days” instead of “recently”)
Clearly define the group you want to analyse
Use follow-up prompts to refine results
Ensure attendance and calendar data is accurate and up to date
Use insights to support decisions, not replace them

💡 Tip:

If you’re unsure what to ask, start with a broad request (e.g. “Summarise attendance trends for this team”) and refine from there.

Basic troubleshooting

Issue	Likely cause	Resolution
No results returned	No relevant data available	Check calendar and attendance records for the time period
Unexpected results	Prompt unclear or too broad	Refine your request with more detail
Missing employees or data	Access permissions or incomplete data	Verify access role permissions and underlying data